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Timesheet
Application Development

Summary

  • We introduced a Timesheet Management Application designed for internal use to simplify and optimize work tracking across projects.

  • The application streamlines timesheet entries with a flexible, scalable system for logging hours, monitoring tasks, and managing approvals.

  • Starting with easy digital timesheet submissions, it lays the foundation for future integration of features like automated reporting, analytics, and resource allocation, improving efficiency and transparency.

Pain Points

  • Manual timesheet entry and tracking leads to errors, inconsistencies, and loss of productive hours.

  • Lack of real-time visibility into logged hours makes it difficult for managers to monitor resource utilization.

  • Approval processes are slow and dependent on manual follow-ups, causing delays in project reporting.

  • Limited insights into workload distribution and project progress hinder effective decision-making.

Role

UX-UI Designer​

Business Objectives

  • Digitize timesheet and work-hour tracking processes to replace manual or spreadsheet-based methods.

  • Automate timesheet submissions, approvals, and reporting to minimize errors and save administrative time.

  • Provide real-time visibility into resource utilization and project progress.

  • Enable managers to access performance indicators for quick decision-making and workload distribution.

  • Ensure accessibility across multiple devices—desktop, tablet, and mobile—for ease of use by all employees.

Tools

  • Figma

  • Miro

  • Jira

  • Adobe Photoshop

  • Adobe Illustrator 

Duration

4 Months

Scope of Work

Dashboard

Centralized view of attendance, leaves, holidays, job openings (internal & external), and overall project status (pending, active, completed).

Real-time visibility into key metrics for quick decision-making.

Reports & Analytics

Insights into resource utilization, employee performance, and project progress.

Customizable reports to support decision-making and identify trends.

Timesheet Management

Weekly timesheet entries for employees to log work hours. 

Simplified tracking of project-wise effort and task allocation.

Easy submission and review process to reduce delays.

Employee & Project Management

Detailed employee profiles with attendance, leave records, and activity history.

Job openings module to manage internal and external hiring for projects.

Tracking of projects by status

Requests & Approvals

Workflow for leave, attendance adjustments, and timesheet approvals.

Notifications and reminders to ensure timely action.

Admin Activities

Centralized control over users, roles, and permissions.

Oversight of all system activities to ensure consistency and compliance.

System Architecture

​Design Considerations

​​​​

  • Common Architecture Framework

  • Flexible and Scalable

  • Ability to Incrementally add new application with less effort

  • Fasttrack Process and Development

  • Serverless First Approach

  • Enhanced User Experience

  • Leverage Open-Source Tools

  • Reduced Maintenance Cost

​Technology Landscape

​

  • Frontend/UI - Next JS

  • Backend  - Node.js V16

  • DataBase - Mongo DB

  • AWS Cloud environment

  • Reporting - Grafana/Jasper

  • CloudFormation template - YAML

  • S3 Bucket - For hosting Static Website and JSON Data storage

  • API Gateway - For API Management

  • Lambda - Computation Engine

  • Cognito - Authorization/Authentication

  • Route53 - DNS

  • Cloudwatch - Logging/ Metrics

  • SNS - Notification

Design Process

Empathise
Define
Ideate
Prototype
Test & Deliver
Component 4.png
Worked with our internal team to understand workflows and challenges in tracking time, attendance, and projects. Designed intuitive user flows to simplify timesheet entry, approvals, reporting, and overall employee management.
Identified the challenge: creating a timesheet management application to move away from manual tracking and spreadsheets, while streamlining approvals, attendance, and reporting. The solution needed to offer real-time visibility into projects and resource utilization, helping improve efficiency and overall workforce management.
Collaborated with internal teams to understand workflows for time tracking, attendance, and projects, while reviewing pain points in manual processes. Combined these insights with research to design clear user flows and wireframes that simplify timesheet entry, approvals, and reporting.
Created mockups, UI layouts, and interactive prototypes in Figma, Miro, and Photoshop to visualize the timesheet application. Collaborated with the development team to refine workflows for attendance, leaves, and project tracking, ensuring a smooth and consistent user experience.
After testing and refining user flows with internal stakeholders, we launched the timesheet management application, now actively used daily across teams. The application continues to evolve with regular updates and new features to meet growing needs.

Final UI Screens

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